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№4 (542) 28 января - 3 февраля 2008 года One of the most common complaints of managers is a lack of time. What many people don't realize is that their lack of time is usually a result of a lack of organization. With a few simple tips that anyone can implement immediately, you can literally add hours to your day.
* Set objectives and priorities. There is no time to accomplish everything.
Focus on the solution of the most important, key problems.
Make sure that you know your three top priorities in the morning when you start your working day, and in the evening before going to sleep.
Clarify and fix your objectives for yourself by writing them down.
* Spend 10-15 minutes every morning planning your day. Do it on a daily, weekly and monthly basis.
Be confident enough to believe you can plan your day and that the plan will work.
If you make time-management your habit it will pay off. ("Fail to plan is a plan to fail.")
* It is often hard to start a new project. Sometimes you don't know how to start.
Be positive about what you are doing and learn to enjoy it.
Break big projects into logically divisible parts, and get done a piece at a time.
Even if you have enough time to solve a problem, try to solve it quickly and studiously.
* Most people are the most effective at certain hours of the day.
Try to identify when you work at the peak of your performance.
Most people have two peaks of productivity: one around 11 a.m. and usually a slightly lower peak in the early afternoon.
Plan your day taking this into account. Make sure that your 'prime' time is used productively.
Use that 'prime' time for the most important and challenging tasks (allowing no distractions, except for emergencies).
* Link activities that can be performed simultaneously - in a multitask mode or in rapid succession.
Some activities require undivided attention.
Wise planning will help you to work smarter rather than harder.
* Identify your major 'time-wasters'.
Try to find out where you lose time or use it the least effectively.
Learn to identify and avoid activities (sometimes it's some people) which divert you from achieving your goals.
Develop a strategy to reduce or even to eliminate these time-losses.
Learn to say 'no', when you think it is necessary and you have to.
* When people are tired, their productivity decreases dramatically (sometimes almost to 0).
They make many mistakes and even simple tasks look difficult to them.
Develop the most efficient working schedule for yourself; maintain and improve it.
Use creative breaks to increase productivity. Try to simplify the most unimportant, routine tasks in order to save time for solving the most important key problems.
* Plan your time taking into account time for solving possible unexpected problems.
Don't try to get from any period of time more than is possible, but don't neglect small intervals of time - learn to use them.
* To be successful in a competitive environment you need a constant supply of new ideas.
Don't lose good ideas. Create an 'idea-factory'.
Use a notebook, notepad or calendar to write down ideas as they occur.
* Monitor and analyze your progress. Evaluate your performance against the plan.
It is normally hard to foresee everything beforehand. Produce for yourself a report about using time after each definite period of time (each day, each week, each month etc.).
Don't waste time feeling guilty or frustrated if you did not fully accomplish your time-management plan - just try to do better tomorrow.
Vocabulary
effectively - эффективно
complaint - жалоба
lack - нехватка, недостаток
to realize - понимать, осознавать
tip - совет (ненавязчивый), подсказка
to implement - реализовывать
immediately - немедленно
literally - буквально
to add - добавлять
objective - цель
priority - приоритет
to accomplish - достигать
solution - решение
key - ключ, ключевой
to make sure - убеждаться
to clarify - прояснять
habit - привычка
to pay off - окупаться, расплачиваться
to fail - не смочь, потерпеть неудачу
logically divisible - логически независимый
to solve - решать
studiously - старательно
certain - некоторый, определенный
to identify - идентифицировать, определять
slightly - слегка
to take it into account - принимая во внимание
except - за исключением
emergency - чрезвычайная ситуация
to link - связывать
to perform - выполнять
simultaneously - одновременно
multitask mode - многозадачный режим
in rapid succession - непосредственно одно за другим
to require - требовать
time-wasters - поглотители времени
to avoid - избегать
to divert - отклонять
to achieve - достигать
to develop - развивать
to reduce - уменьшать
to eliminate - исключать
to decrease - уменьшать
schedule - расписание
to maintain - поддерживать
to improve - улучшать
to increase - увеличивать
to simplify - упрощать
routine - рутинный
in order - с целью
to save time - сэкономить время
to take into account - с учетом
unexpected - неожиданный
to neglect - пренебрегать
supply - приток
environment - среда
to occur - происходить
to monitor - отслеживать
to evaluate - оценивать
performance - выполнение
to foresee - предвидеть
beforehand - заранее
guilty - виноватый
to frustrate - разочаровывать
to accomplish - выполнять, достигать
Alexandr Kritskiy, Ph.D., Sergey Grebenyuk "Business English Centre"
Tel.: 234-08-71 , 517-83-42
e-mails:
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